Wild Birds General Licence Survey

Page 1 of 10

Closes 5 Dec 2019

Data Protection and GDPR

Would you like your response to be confidential?

Confidentiality and data protection information

We are asking you to provide your contact details so that we can contact you if we have any queries about your response or if we wish to ask you to provide further information to add to the response that you have given. You must complete the ‘About You’ section in order that we can consider the views and information submitted.

All individuals have the right to complain if they think a Defra group organisation is in breach of the New Data Protection Regime. All complaints, not lodged directly with the organisation, should go to the Information Commissioner’s Office as the supervisory authority. Details of our Personal Information Charter on GOV.UK can be found at www.gov.uk/government/organisations/department-for-environment-food-rural-affairs/about/personal-information-charter. It explains how we treat personal data and inform individuals about their rights.

The provision of the information you provide is not connected with individual decision making (making a decision solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain things about an individual).

The legal basis for collecting the data is Article 6(1)(a) of the EU General Data Protection Regulation (GDPR) that Defra has your consent for the processing and secondly Article 6(1)(e) of the GDPR, which states that the “processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller”. In this case Defra.

Individuals have the right to withdraw their consent and request that their personal data be deleted, also known as the ‘right to be forgotten’. The principle is to enable an individual to request the deletion or removal of personal data where there is no compelling reason for its continued processing.

A summary of responses to this survey will be published on the Government website at: www.gov.uk/defra . An annex to the survey response summary will list all organisations that responded but will not include personal names, addresses or other contact details.

Your personal details will not be transferred outside the European Economic Area, to third countries or international organisations.

Your personal data is being collected by Defra and will be seen by Defra employees such as survey analysts and statisticians. There may be occasions when Defra will share the information you provide in response to the survey, including any personal data with external analysts. This is for the purposes of survey response analysis and provision of a report of the summary of responses only.

Defra may also publish the content of your response to this survey to make it available to the public without your personal name and private contact details (such as home address and email address). Your personal data will be kept by us for 6 years in line with our standard information retention policy.

If you click on ‘Yes’ in response to the question asking if you would like anything in your response to be kept confidential, you are asked to state clearly what information you would like to be kept as confidential and explain your reasons for confidentiality. The reason for this is that information in responses to this survey may be subject to release to the public or other parties in accordance with the access to information law (these are primarily the Environmental Information Regulations 2004 (EIRs), the Freedom of Information Act 2000 (FOIA) and the Data Protection Act 2018 (DPA)).

We have obligations, mainly under the EIRs, FOIA and DPA, to disclose information to particular recipients or to the public in certain circumstances. In view of this, your explanation of your reasons for requesting confidentiality for all or part of your response would help us balance these obligations for disclosure against any obligation of confidentiality.

If we receive a request for the information that you have provided in your response to this survey, we will take full account of your reasons for requesting confidentiality of your response, but we cannot guarantee that confidentiality can be maintained in all circumstances.

If you click on ‘No’ in response to the question asking if you would like anything in your response to be kept confidential, we will be able to release the content of your response to the public, but we won’t make your personal name and private contact details publicly available.

If you have any comments or complaints about the survey process, please address them to:

The General License Review Team
1stFloor, Temple Quay House,
2 The Square,
Temple Quay,
Bristol, BS1 6EB

Or email: GLTeam@defra.gov.uk

If you answered Yes to this question please give your reason.